AI for physiotherapy & aesthetic clinics · Barcelona
Fewer no-shows,
more patients
in treatment
Clínica Sin Huecos confirms and reminds every appointment on WhatsApp, refills cancellations from your waitlist and answers new patients in under a minute. In Spanish, Catalan and English — and it never gives clinical advice.
AI for physiotherapy & aesthetic clinics · Barcelona
Fewer no-shows,
more patients
in treatment
Clínica Sin Huecos confirms and reminds every appointment on WhatsApp, refills cancellations from your waitlist and answers new patients in under a minute. In Spanish, Catalan and English — and it never gives clinical advice.
Empty hours don’t come back
It’s not a lack of patients. It’s that nobody has time to confirm, remind and chase every appointment.
No-shows without warning
A physio session is €40-90; an aesthetic treatment, €150-600. If the patient doesn’t show, that hour bills zero.
New patients who won’t wait
Someone who asks for a price and hears nothing for an hour books at another clinic. And the first visit is precisely the most valuable one.
A swamped front desk
Front desk, phone and WhatsApp all at once. At peak hours, calls get missed — and visits with them.
Dormant patients in your database
Discharges with no check-up, treatments with no touch-up. Hundreds of patients would come back if someone wrote to them — but nobody has time.
Empty hours don’t come back
It’s not a lack of patients. It’s that nobody has time to confirm, remind and chase every appointment.
No-shows without warning
A physio session is €40-90; an aesthetic treatment, €150-600. If the patient doesn’t show, that hour bills zero.
New patients who won’t wait
Someone who asks for a price and hears nothing for an hour books at another clinic. And the first visit is precisely the most valuable one.
A swamped front desk
Front desk, phone and WhatsApp all at once. At peak hours, calls get missed — and visits with them.
Dormant patients in your database
Discharges with no check-up, treatments with no touch-up. Hundreds of patients would come back if someone wrote to them — but nobody has time.
Watch an appointment get booked
It answers prices, hours and visit preparation — admin information only — and leaves the appointment confirmed.
Sample conversation, on a Tuesday at 21:05. The assistant only handles admin information and always introduces itself as an AI.
Hi! Could I book a physio session this week? I can only do after 7pm. How much is a session?
21:05Hi Marc! 👋 This week there’s Thursday at 19:30 with Núria (50-min session, €55). Shall I book it for you?
21:05Yes, perfect 👍
21:06Booked ✅ Thursday at 19:30. I’ll send you the first-visit instructions (comfortable clothes, arrive 5 min early) and reminders 48h and 2h before. If anything comes up, you can move it right from that message.
21:06Watch an appointment get booked
It answers prices, hours and visit preparation — admin information only — and leaves the appointment confirmed.
Hi! Could I book a physio session this week? I can only do after 7pm. How much is a session?
21:05Hi Marc! 👋 This week there’s Thursday at 19:30 with Núria (50-min session, €55). Shall I book it for you?
21:05Yes, perfect 👍
21:06Booked ✅ Thursday at 19:30. I’ll send you the first-visit instructions (comfortable clothes, arrive 5 min early) and reminders 48h and 2h before. If anything comes up, you can move it right from that message.
21:06Sample conversation, on a Tuesday at 21:05. The assistant only handles admin information and always introduces itself as an AI.
Clínica Sin Huecos, end to end
The administrative side of your front desk, automated — with everything clinical staying in your team’s hands.
Anti no-show system
Confirmation at booking and WhatsApp reminders 48h and 2h before, with one-tap confirm, cancel or reschedule.
Cancellations that refill themselves
Last-minute gap → automatic message to your waitlist. The treatment table doesn’t stay empty.
24/7 administrative assistant
Answers prices, hours, visit preparation and first-visit questions on WhatsApp and web. In Spanish, Catalan and English.
Zero clinical advice, by design
No triage, no health recommendations: any clinical question is handed to your team with an alert. Not a limitation — the design.
Dormant-patient reactivation
Recall campaigns from your own database: check-ups, physio maintenance, aesthetic touch-ups.
Acquisition landing page included
A bilingual landing page to capture new patients, included in the setup. Omplia’s classic product, as standard.
Healthcare compliance pack
Data-processor contract (GDPR art. 28), AI disclosure (AI Act art. 50), EU hosting and data minimization. Documentation ready for your DPO.
Monthly results dashboard
No-shows avoided, patients reactivated, enquiries answered in under 1 minute and euros recovered.
Clínica Sin Huecos, end to end
The administrative side of your front desk, automated — with everything clinical staying in your team’s hands.
Anti no-show system
Cancellations that refill themselves
24/7 administrative assistant
Zero clinical advice, by design
Dormant-patient reactivation
Acquisition landing page included
Healthcare compliance pack
Monthly results dashboard
From audit to a gap-free diary
First we measure what you’re losing. We only install if the numbers add up.
Free audit
For 2 weeks we measure your real missed calls and no-show rate. That baseline is what we’ll use to measure ROI — your numbers, not vendor statistics.
Setup
We load services, prices and visit-preparation info, connect your diary and build your bilingual acquisition landing page. A dedicated WhatsApp Business number.
Testing with your team
Your front desk tries it for a week. We tune the answers and verify it never steps onto clinical ground, in all three languages.
Live + monthly dashboard
Live. Every month you see no-shows avoided, patients reactivated and euros recovered — against your audit baseline.
From audit to a gap-free diary
First we measure what you’re losing. We only install if the numbers add up.
Free audit
For 2 weeks we measure your real missed calls and no-show rate. That baseline is what we’ll use to measure ROI — your numbers, not vendor statistics.
Setup
We load services, prices and visit-preparation info, connect your diary and build your bilingual acquisition landing page. A dedicated WhatsApp Business number.
Testing with your team
Your front desk tries it for a week. We tune the answers and verify it never steps onto clinical ground, in all three languages.
Live + monthly dashboard
Live. Every month you see no-shows avoided, patients reactivated and euros recovered — against your audit baseline.
A price inside what you already spend
Clinics already pay €59-249 a month for software and, often, €600-3,000 to an agency. This fee fits inside that budget — and gets measured every month.
A clinic losing €3,000 a month to no-shows that cuts them by 30% earns the fee back about 4 times over. We calculate it with your audit numbers, not ours.
Clínica Sin Huecos
VAT not included · WhatsApp API and EU hosting included · Reminders and conversations with no cap; recall campaigns: the service is included, Meta template fees passed through at cost (~€6/100 patients) · Setup includes your bilingual patient-acquisition landing page
- Administrative WhatsApp & web assistant in ES · CA · EN
- 48h + 2h reminders with one-tap confirm or reschedule
- Waitlist and automatic refill of cancellations
- New-patient enquiries answered in under 1 minute
- Reactivation campaigns from your own patient database
- Bilingual patient-acquisition landing page included in setup
- Healthcare compliance pack, ready for your DPO
- Monthly dashboard of no-shows avoided and euros recovered
If your no-show rate doesn’t justify the fee, we tell you during the audit and there’s no sale. No smoke.
A price inside what you already spend
Clinics already pay €59-249 a month for software and, often, €600-3,000 to an agency. This fee fits inside that budget — and gets measured every month.
Clínica Sin Huecos
VAT not included · WhatsApp API and EU hosting included · Reminders and conversations with no cap; recall campaigns: the service is included, Meta template fees passed through at cost (~€6/100 patients) · Setup includes your bilingual patient-acquisition landing page
- Administrative WhatsApp & web assistant in ES · CA · EN
- 48h + 2h reminders with one-tap confirm or reschedule
- Waitlist and automatic refill of cancellations
- New-patient enquiries answered in under 1 minute
- Reactivation campaigns from your own patient database
- Bilingual patient-acquisition landing page included in setup
- Healthcare compliance pack, ready for your DPO
- Monthly dashboard of no-shows avoided and euros recovered
A clinic losing €3,000 a month to no-shows that cuts them by 30% earns the fee back about 4 times over. We calculate it with your audit numbers, not ours.
If your no-show rate doesn’t justify the fee, we tell you during the audit and there’s no sale. No smoke.
Frequently asked questions
Does the assistant give health advice or triage patients?
No — deliberately. It only handles administrative information: prices, hours, visit preparation, appointments. Any clinical question — "is this serious?" — is handed to your team with an instant alert. Less risk for the patient and for your clinic.
How do you handle my patients’ health data?
Minimization by design: the assistant doesn’t ask for or store medical histories — only what’s needed to manage the appointment (GDPR art. 9). We include a data-processor contract (art. 28), EU hosting and the AI Act disclosure (art. 50, binding from August 2026). Your DPO gets the full documentation.
Does it work for dental clinics or other specialties?
It’s built for physiotherapy and aesthetic medicine, where the no-show and reactivation mechanics work best. If your clinic is a different specialty, write to us: we assess it during the audit and, if it doesn’t fit, we say so.
What exactly does the €1,500 setup include?
Your bilingual acquisition landing page, loading of services, prices and visit-preparation info, connection to your diary, the WhatsApp Business number, the compliance pack for your DPO and a week of testing with your team.
Can I pay for it with Kit Digital or other grants?
Kit Digital 2026 (up to €3,000 for 0-3 employees, €6,000 for 3-9) has been approved but the application window hasn’t been published yet: we prepare your application so it’s ready the day it opens. If your clinic has 10 or more employees, ACCIÓ’s Cupó IA (€8,000) is open until 30 July 2026.
Is there a lock-in contract?
No. You pay the setup and then month to month. We recommend a 3-month run-in to see the full effect on no-shows, and the monthly dashboard tells you — in euros — whether it’s worth staying.
Frequently asked questions
Does the assistant give health advice or triage patients?
No — deliberately. It only handles administrative information: prices, hours, visit preparation, appointments. Any clinical question — "is this serious?" — is handed to your team with an instant alert. Less risk for the patient and for your clinic.
How do you handle my patients’ health data?
Minimization by design: the assistant doesn’t ask for or store medical histories — only what’s needed to manage the appointment (GDPR art. 9). We include a data-processor contract (art. 28), EU hosting and the AI Act disclosure (art. 50, binding from August 2026). Your DPO gets the full documentation.
Does it work for dental clinics or other specialties?
It’s built for physiotherapy and aesthetic medicine, where the no-show and reactivation mechanics work best. If your clinic is a different specialty, write to us: we assess it during the audit and, if it doesn’t fit, we say so.
What exactly does the €1,500 setup include?
Your bilingual acquisition landing page, loading of services, prices and visit-preparation info, connection to your diary, the WhatsApp Business number, the compliance pack for your DPO and a week of testing with your team.
Can I pay for it with Kit Digital or other grants?
Kit Digital 2026 (up to €3,000 for 0-3 employees, €6,000 for 3-9) has been approved but the application window hasn’t been published yet: we prepare your application so it’s ready the day it opens. If your clinic has 10 or more employees, ACCIÓ’s Cupó IA (€8,000) is open until 30 July 2026.
Is there a lock-in contract?
No. You pay the setup and then month to month. We recommend a 3-month run-in to see the full effect on no-shows, and the monthly dashboard tells you — in euros — whether it’s worth staying.
What are your
empty hours costing you?
Free audit: for 2 weeks we measure your missed calls and real no-show rate, then show you the numbers. No strings attached.
What are your
empty hours costing you?
Free audit: for 2 weeks we measure your missed calls and real no-show rate, then show you the numbers. No strings attached.