AI process automation · Barcelona & remote
Invoices typed in by hand, attachments someone files, the same report every Monday. I audit your processes, automate only the ones that pay off, and show you the math: 8-15 hours a week, your numbers, not mine. I work remotely with SMEs across Spain, Europe, Latin America and the US.
AI process automation · Barcelona & remote
Win back the hours
your team loses to
manual data entry
Invoices typed in by hand, attachments someone files, the same report every Monday. I audit your processes, automate only the ones that pay off, and show you the math: 8-15 hours a week, your numbers, not mine. I work remotely with SMEs across Spain, Europe, Latin America and the US.
It’s not a staffing problem. It’s that the work between the inbox and your management software is done by a person, by hand, every day.
They arrive by email as PDFs and someone copies the data into your software, one by one. Hours of qualified work retyping what’s already written.
Every morning, a full inbox: download, rename, file into the right client folder. Time you can’t bill to anyone.
The same data, from three different tools, pasted into the same template every week. And if the person who builds it is off sick, there’s no report.
Tax filings, renewals, expiry dates: they live in a spreadsheet and in someone’s memory. Until one day, one slips through.
It’s not a staffing problem. It’s that the work between the inbox and your management software is done by a person, by hand, every day.
They arrive by email as PDFs and someone copies the data into your software, one by one. Hours of qualified work retyping what’s already written.
Every morning, a full inbox: download, rename, file into the right client folder. Time you can’t bill to anyone.
The same data, from three different tools, pasted into the same template every week. And if the person who builds it is off sick, there’s no report.
Tax filings, renewals, expiry dates: they live in a spreadsheet and in someone’s memory. Until one day, one slips through.
Four kinds of company where the audit usually finds the most hours. If yours isn’t here, the method is the same: measure first, automate only what pays off.
Automating invoice entry at an accounting or tax firm starts with the inbox: invoices from dozens of clients typed by hand into a3 or Sage, one by one. And tax deadlines (Spanish forms 303 and 111, or their local equivalents) are chased in spreadsheets, client by client, every quarter.
Example flow: Email → data extraction → upload to your software → "Review" folder for doubts → filing-deadline reminders to clients.
Book a free mini-auditOrder automation for distributors attacks the usual bottleneck: orders arriving by email and WhatsApp and keyed into the ERP by hand, delivery notes checked against invoices at month end, and per-client reconciliation that eats whole days.
Example flow: Order intake → ERP entry → delivery-note vs invoice matching → weekly report.
Book a free mini-auditAutomating export documentation removes the most repetitive work: every country asks for its own certificates and customs paperwork, and preparing them by hand for each order is slow and error-prone. Add multi-brand or multi-client invoicing and the hours drain away.
Example flow: Order → country-specific export docs pre-assembled → invoicing → summary.
Book a free mini-auditAutomating shift rosters and work reports is where it hurts most in security, cleaning, maintenance or property management: per-site service reports, hours per worker to square for payroll, and recurring multi-client invoicing assembled by hand every month.
Example flow: Service reports → hours calculation → invoice per client → monthly dashboard.
Book a free mini-auditFour kinds of company where the audit usually finds the most hours. If yours isn’t here, the method is the same: measure first, automate only what pays off.
Automating invoice entry at an accounting or tax firm starts with the inbox: invoices from dozens of clients typed by hand into a3 or Sage, one by one. And tax deadlines (Spanish forms 303 and 111, or their local equivalents) are chased in spreadsheets, client by client, every quarter.
Example flow: Email → data extraction → upload to your software → "Review" folder for doubts → filing-deadline reminders to clients.
Book a free mini-auditOrder automation for distributors attacks the usual bottleneck: orders arriving by email and WhatsApp and keyed into the ERP by hand, delivery notes checked against invoices at month end, and per-client reconciliation that eats whole days.
Example flow: Order intake → ERP entry → delivery-note vs invoice matching → weekly report.
Book a free mini-auditAutomating export documentation removes the most repetitive work: every country asks for its own certificates and customs paperwork, and preparing them by hand for each order is slow and error-prone. Add multi-brand or multi-client invoicing and the hours drain away.
Example flow: Order → country-specific export docs pre-assembled → invoicing → summary.
Book a free mini-auditAutomating shift rosters and work reports is where it hurts most in security, cleaning, maintenance or property management: per-site service reports, hours per worker to square for payroll, and recurring multi-client invoicing assembled by hand every month.
Example flow: Service reports → hours calculation → invoice per client → monthly dashboard.
Book a free mini-auditEvery morning, a summary of what was processed, and only the exceptions that need human eyes.
Sample conversation: an invoice-intake workflow at an accounting firm. Exceptions are always reviewed by a person.
Good morning, Marta 👋 Yesterday’s summary: 47 client invoices received by email, 44 processed and uploaded to a3 with their data extracted. 3 in the "Review" folder: 2 with an unreadable tax ID and 1 possible duplicate.
8:00Whose is the duplicate?
8:04Talleres Vidal SL, invoice 2026/118, already registered on the 3rd. I’ve left a note with links to both versions. Also: the VAT-return reminder went out to the 12 remaining clients; 5 have already replied with their files.
8:04Great, I’ll review those 3 this afternoon. This used to take Laura the whole morning 👏
8:06Every morning, a summary of what was processed, and only the exceptions that need human eyes.
Good morning, Marta 👋 Yesterday’s summary: 47 client invoices received by email, 44 processed and uploaded to a3 with their data extracted. 3 in the "Review" folder: 2 with an unreadable tax ID and 1 possible duplicate.
8:00Whose is the duplicate?
8:04Talleres Vidal SL, invoice 2026/118, already registered on the 3rd. I’ve left a note with links to both versions. Also: the VAT-return reminder went out to the 12 remaining clients; 5 have already replied with their files.
8:04Great, I’ll review those 3 this afternoon. This used to take Laura the whole morning 👏
8:06Sample conversation: an invoice-intake workflow at an accounting firm. Exceptions are always reviewed by a person.
Custom automation with clear prices, and no system holding you hostage.
1-2 weeks watching how your team actually works. A written report with hours and cost per process, plus a roadmap: what to automate first and what to leave alone.
Invoices and attachments pulled from email, extracted and uploaded to your software (a3, Sage, Holded…). Anything doubtful goes to a "Review" folder, it’s never guessed.
Tax filings, renewals and expiry dates with automatic client reminders and internal alerts. Nothing depends on anyone’s memory.
The Monday report arrives ready at 8:00, with data from your own tools. Whoever used to build it gets their morning back.
Self-hosted n8n, data in the EU by default, or wherever your business needs it (art. 28 GDPR contract). It never goes through third-party platforms and is never used to train models.
Hosting, monitoring and AI tokens included up to a clear cap. The market bills them separately; here there are no end-of-month surprises.
Exported workflows, full access and documentation with a handover video. The system is yours: if you ever leave, you take it with you.
A fixed price in writing after the audit and 50/50 milestone payments. You know what’s delivered, when, and for how much, before you sign.
Custom automation with clear prices, and no system holding you hostage.
Numbers first. I only build if they add up.
A 30-minute video call: we walk through your processes and I tell you whether I see a case or not. If there isn’t one, I say so right there and we stop wasting time.
1-2 weeks with your team. A written report with hours and cost per process, plus an ROI-ranked roadmap. It costs €490 (USD 490 for LatAm and the US) and, if we move forward, it is discounted in full.
2-4 weeks with the scope fixed in writing and 50/50 milestone payments. I build one project at a time: you get a real date before signing.
Documentation, a handover video and maintenance from €95/month with hosting and tokens included. Every month you see the hours won back, in your report.
Numbers first. I only build if they add up.
A 30-minute video call: we walk through your processes and I tell you whether I see a case or not. If there isn’t one, I say so right there and we stop wasting time.
1-2 weeks with your team. A written report with hours and cost per process, plus an ROI-ranked roadmap. It costs €490 (USD 490 for LatAm and the US) and, if we move forward, it is discounted in full.
2-4 weeks with the scope fixed in writing and 50/50 milestone payments. I build one project at a time: you get a real date before signing.
Documentation, a handover video and maintenance from €95/month with hosting and tokens included. Every month you see the hours won back, in your report.
Omplia is new to this specialty and I say it as it is: the first automation clients get my full dedication, one project at a time. The very acquisition system that brought you here runs on my own n8n workflows.
Omplia is new to this specialty and I say it as it is: the first automation clients get my full dedication, one project at a time. The very acquisition system that brought you here runs on my own n8n workflows.
What’s fixed is in writing: the audit and the maintenance. The build is sized in the audit and locked in writing, no surprises and no scope creep.
8-15 team hours a week, at €25-35/hour of staff cost, is €850-2,200 a month. The math is done in the audit with your numbers, not mine.
VAT not included · The audit, €490 (USD 490 for LatAm and the US), is discounted in full when you hire · The build is sized in the audit: custom from €1,500, fixed price in writing · Maintenance €95 · €295 · €450 depending on scope · For clients in Latin America and the US I work in USD
If the audit says automation doesn’t pay off for you, I tell you, you keep the report, and there’s no sale. No smoke.
What’s fixed is in writing: the audit and the maintenance. The build is sized in the audit and locked in writing, no surprises and no scope creep.
VAT not included · The audit, €490 (USD 490 for LatAm and the US), is discounted in full when you hire · The build is sized in the audit: custom from €1,500, fixed price in writing · Maintenance €95 · €295 · €450 depending on scope · For clients in Latin America and the US I work in USD
8-15 team hours a week, at €25-35/hour of staff cost, is €850-2,200 a month. The math is done in the audit with your numbers, not mine.
If the audit says automation doesn’t pay off for you, I tell you, you keep the report, and there’s no sale. No smoke.
Yes. I’m based in Barcelona, but all the work is remote: the audit is over video call, workflows run on our own EU server, and handover is done with documentation and a video. I work with SMEs in Spain, Europe, Latin America and the US, any timezone where we overlap a couple of hours a day. Your location changes neither the price nor the timeline.
The ones that follow rules and repeat: invoices typed into your software, attachments that get filed, recurring reports, deadline reminders, client onboarding. An artificial intelligence agent takes over the part a person does by hand today. If someone on your team does it the same way every week, it probably can be. The audit confirms it in writing, with hours and cost.
2 to 4 weeks per project from kickoff. I build one project at a time, so there may be a waiting list, and it’s a real one, not scarcity marketing. You get a concrete date before signing, not after.
Workflows run on self-hosted n8n: data in the EU by default, or wherever your business needs it, with a data-processing agreement (art. 28 GDPR). It never goes through third-party platforms and is never used to train models. And whatever the AI isn’t sure about is never guessed, it goes to a review folder for a person to check.
Yes. A written exit guarantee: exported workflows, full access, and documentation with a handover video. Host it yourself or hand it to another provider. The system is yours, not a hostage.
Straight answer: for this automation I don’t work with grants. Kit Digital can only be spent with adhered digitization agents and ACCIÓ’s Cupó IA requires an accredited provider, and Omplia is neither, so I won’t offer you aid you couldn’t actually use with me. The plan pays off with zero subsidy. If you also train your team on AI, that part can be subsidized by your own company via FUNDAE (how much depends on its credit and the attendees, never free), handled by your training entity.
Three all-inclusive tiers: Basic €95/month (1-2 workflows: hosting, monitoring and AI usage included up to ~€20/month in token cost, plenty for normal use; if you go over one month, the difference is passed through at cost and we warn you first), Standard €295/month (3-5 workflows + 2 hours of improvements per month) and Premium €450/month (RAG or department-scale automation). One single invoice, the market usually bills hosting and tokens separately.
Yes. I’m based in Barcelona, but all the work is remote: the audit is over video call, workflows run on our own EU server, and handover is done with documentation and a video. I work with SMEs in Spain, Europe, Latin America and the US, any timezone where we overlap a couple of hours a day. Your location changes neither the price nor the timeline.
The ones that follow rules and repeat: invoices typed into your software, attachments that get filed, recurring reports, deadline reminders, client onboarding. An artificial intelligence agent takes over the part a person does by hand today. If someone on your team does it the same way every week, it probably can be. The audit confirms it in writing, with hours and cost.
2 to 4 weeks per project from kickoff. I build one project at a time, so there may be a waiting list, and it’s a real one, not scarcity marketing. You get a concrete date before signing, not after.
Workflows run on self-hosted n8n: data in the EU by default, or wherever your business needs it, with a data-processing agreement (art. 28 GDPR). It never goes through third-party platforms and is never used to train models. And whatever the AI isn’t sure about is never guessed, it goes to a review folder for a person to check.
Yes. A written exit guarantee: exported workflows, full access, and documentation with a handover video. Host it yourself or hand it to another provider. The system is yours, not a hostage.
Straight answer: for this automation I don’t work with grants. Kit Digital can only be spent with adhered digitization agents and ACCIÓ’s Cupó IA requires an accredited provider, and Omplia is neither, so I won’t offer you aid you couldn’t actually use with me. The plan pays off with zero subsidy. If you also train your team on AI, that part can be subsidized by your own company via FUNDAE (how much depends on its credit and the attendees, never free), handled by your training entity.
Three all-inclusive tiers: Basic €95/month (1-2 workflows: hosting, monitoring and AI usage included up to ~€20/month in token cost, plenty for normal use; if you go over one month, the difference is passed through at cost and we warn you first), Standard €295/month (3-5 workflows + 2 hours of improvements per month) and Premium €450/month (RAG or department-scale automation). One single invoice, the market usually bills hosting and tokens separately.
Free 30-minute mini-audit: we walk through your processes and I tell you if there’s a case, and what it would cost. No strings attached.
Free 30-minute mini-audit: we walk through your processes and I tell you if there’s a case, and what it would cost. No strings attached.